Extravaganza Package

Our Full wedding Planning service Includes:


Personal and thorough Wedding consultation

This appointment lasts about an hour to 2 hours long. We discuss:

  • Couple’s taste and likes
  • Couple background and lifestyle – this contributes to the making the wedding unique and truly you
  • What has been done so far
  • What is still to be done
  • Different ideas the couple has for the wedding for both the guest experience as well as the aesthetics for the wedding
  • Wedding budget and looking at the realistic options within that budget
  • Extravaganza approach to working with you for your wedding and confirming exactly what it is that you need based on the conversation
  • Extravaganza may make some recommendations for different ideas throughout the conversation

Customized Wedding Styling Concept and Design

Once consultation has been done you this is what you can expect for your customised wedding concept design:

  • 2 concept options for your wedding
  • You get 2 different mood /inspiration boards
  • You get a breakdown for both ambiance, guest experience and aesthetics
  • You get décor briefs that you can send to décor companies to get correct and thorough quotations back and it becomes easier for you to compare the quotations side by side
  • With your concept designs you will get an estimate(ball park figure of what you can expect to pay so that you can weigh up whether you are being charged realistically or not
  • With your concept designs you will also get recommendations on what would be cheaper to source yourself than get someone to do it for you
  • Designs usually take 7-10 working days due to research and put together a stellar product for our clients

Venue search and evaluation

  • Having a professional evaluate and compare venues for you ensure you make an informed decision about which venue you choose, also ensuring you have chosen the best possible value for money for your big day!
  • Venue options are recommended based on your consultations
  • Throughout venue comparisons that compare, catering, bar, venue aesthetics and how it contributes to the overall concept,efficiency, packages in terms of value for money, costs, accommodation, services.

Supplier Procurement and Management:

  • Supplier procurement: Extravaganza will get you 3 quotes of each supplier and compare them side by side to ensure you make the best decision
  • Procurement also includes negotiation better rates and payment terms with the suppliers that only extent such luxuries to planners
  • Procurement also includes going through all the supplier contracts and highlighting any red flags that may be of concern before you sign on the dotted line
  • Management includes extravaganza sending out all briefs that suppliers need to quote on, and then cross checking all quotations to ensure you are being charged for the correct items
  • Management means that Extravaganza will arrange all meetings with the certain suppliers and manage all details that are needed per supplier.
  • *Supplier recommendations including contact details R300 per supplier

Suppliers include:

Venue

  • Managing the floorplan
  • Confirming the service times
  • Arranging menu tastings
  • Confirm details that the venue needs, for example linen requirements, crockery, cutlery and glassware
  • Confirming staff requirements
  • Confirming bar requirements
  • Arranging all meetings with venue coordinator

Catering

  • Matching and sourcing suppliers to the brief and budget requirements
  • Assisting with designing of menu
  • Compare and evaluate all quotations
  • Arranging food tastings
  • Confirming menu
  • Confirming on the day logistics

Décor Styling

All décor vendors (furniture, lighting, décor hire, flowers, lighting, draping, dancefloor,etc)

  • Extravaganza will design décor briefs that are sent to décor companies to get correct and thorough quotations back and it becomes easier for you to compare the quotations side by side
  • The truth is some times your look requires vases from Supplier A, Candle sticks from supplier B, flowers from supplier C, etc but you need someone to bring it all together. Extravaganza does this all for you. Individually sourcing all items to bring the concept design to fruition.
  • Matching and sourcing suppliers to the brief and budget requirements
  • Compare and evaluate all quotations
  • Arrange mockups, comparing and evaluating accordingly
  • Confirm all items
  • Confirm setup and collection logistics

Cake

  • Assisting with choosing cake design
  • Arranging cake tasting
  • Compare and evaluate all quotations
  • Confirming on the day logistics

Attire

  • Arrange all shopping appointments for Bridal gown, Groom suits and Bridal party attire
  • Arranging all fittings or alterations
  • Ensuring all accessories are bought and apt
  • Arranging all collections

DJ and Entertainment

  • Compare and evaluate all quotations
  • Sourcing all entertainment or musicians
  • Ensuring all equipment is up to date and in line with venue requirements
  • Ensuring all the key songs are chosen
  • Arranging all on the day logistics

Gifts

  • Coming up with favour options
  • Comparing and evaluating all quotes
  • Ordering all favours
  • Ensuring all favours are packaged or presented beautifully and practically to all guests
  • Collection and delivery of all favours

Hair and makeup

  • Compare and evaluate all different styles and matching suppliers the best suit the clients needs
  • Compare and evaluate all quotations or packages
  • Arranging trials
  • Ensuring touch up kits are confirmed
  • Creating getting ready schedules and on the day logistics
  • All other detail requiredOnly available for full planning clients

Stationery

  • Compare and evaluate all quotations
  • Assist with wording for all stationery
  • Assist with design of save the dates, invitations, seating charts, programs, menus, order of service
  • Ensuring that the invitations are sent out at the right time with the right RSVP
  • Ensuring all content is sent to stationers at the right time for print and production
  • Assisting with compilation of seating charts
  • Collecting all stationery

Photography and Videography

  • Compare and evaluate all different styles and matching suppliers the best suit the clients needs
  • Compare and evaluate all quotations or packages
  • Arranging Eshoot logistics and styling
  • Confirming on the day schedules and logistics
  • Confirming payment schedule and reminding you when payments are due and ensuring invoices are updates accordingly.

Marriage officers

  • Compare and evaluate all different styles and matching suppliers the best suit the clients needs
  • Compare and evaluate all quotations or packages
  • Confirming all legalities that need to take place
  • Confirming all on the day logistics

ANC contracts

  • Recommendations only for full planning clients

Budget and payment schedule Management

  • Ensuring that you are constantly updated with the budget changes and expenditures as and when suppliers are confirmed and payments are made
  • Keeping track of all payments made to suppliers and reminding clients of all payments that need to be made
  • Negotiating payment terms with all suppliers, perhaps we cannot pay the 50% deposit t that moment, extravaganza can negotiate a smaller deposit and payment plan on your behalf

 

Planning and Time Management

  • Designing a planning schedule that has all meetings, tastings, fittings, deadlines, payments, for all suppliers, bridal party and clients up until the wedding date.
  • This schedule is constantly updated and changes according to client diary.
  • Extravaganza sends constant reminders and updates of the schedule to ensure all planning activities are done timeously before the big day

Rsvp Management

  • Includes sending out email and sms reminders for RSVPs a month before due date
  • Calling all guests for Responses the week of rsvp, responses include guest and partner names, any dietary requirements, accommodation requirements and any children that we need to accommodate

Setup Management

Rehearsal Management

  • Creating/proposing logistics schedule for all suppliers to ensure all suppliers who are interdependent are arranged to arrive at apt times to deliver their services.
  • Ensuring all suppliers receive setup schedule and confirm their times and services/products.
  • Taking into consideration the amount of time each task will take and ensuring that there is enough staff to complete the task on time. For example doing serviette detail, a simple bow takes 30 second each to put on. 30 seconds multiplied by 200 guest napkins, gives us 100 minutes of pure napkin detail if only one person is doing them. Extravaganza will ensure we arrange staff to do takes that take time do that the entire setup is completed on time.
  • Ensuring that all suppliers deliver exactly what service/product that was contracted by the client
  • Ensuring setup for ceremony, cocktail and reception is completed on time
  • Extravaganza is present from start of setup on the day, up until the ceremony starts.

On the day Management

  • Includes a consultation (when taken as a stand alone)
  • Contacts all suppliers as part of communication handover about 3 weeks before the wedding date (when taken as a stand alone)
  • Includes setup management, drafting, communicating and confirming setup schedule
  • Managing all suppliers including   venue, photo, video, hair and makeup, dj and entertainment throughout the day regarding timing schedule and any changes. For example if the ceremony starts an hour late, the kitchen needs to be informed, as does the MC, DJ and photo and video, perhaps we can discuss how we can catch up the schedule or in some instance overtime rates will have to be approved and signed off.
  • Crisis management throughout the day
  • Extravaganza leaves when the dance floor opens

Décor Styling and On the day Management

Personal and thorough Wedding consultation

  • This appointment lasts about an hour to 2 hours long. We discuss:
  • Couple’s taste and likes
  • Couple background and lifestyle – this contributes to the making the wedding unique and truly you
  • What has been done so far
  • What is still to be done
  • Different ideas the couple has for the wedding for both the guest experience as well as the aesthetics for the wedding
  • Wedding budget and looking at the realistic options within that budget
  • Extravaganza approach to working with you for your wedding and confirming exactly what it is that you need based on the conversation
  • Extravaganza may make some recommendations for different ideas throughout the conversation

 

Customized Wedding concept design

 

  • Once consultation has been done you this is what you can expect for your customized wedding concept design:
  • 2 concept options for your wedding
  • You get 2 different mood /inspiration boards
  • You get a breakdown for both ambiance, guest experience and aesthetics
  • You get décor briefs that you can send to décor companies to get correct and thorough quotations back and it becomes easier for you to compare the quotations side by side
  • With your concept designs you will get an estimate(ball park figure of what you can expect to pay so that you can weigh up whether you are being charged realistically or not
  • With your concept designs you will also get recommendations on what would be cheaper to source yourself than get someone to do it for you
  • Designs usually take 7-10 working days due to research and put together a stellar product for our clients

Supplier Procurement and Management

  • Supplier procurement: Extravaganza will get you 3 quotes of each supplier and compare them side by side to ensure you make the best decision
  • Procurement also includes negotiation better rates and payment terms with the suppliers that only extent such luxuries to planners
  • Procurement also includes going through all the supplier contracts and highlighting any red flags that may be of concern before you sign on the dotted line
  • Management includes extravaganza sending out all briefs that suppliers need to quote on, and then cross checking all quotations to ensure you are being charged for the correct items
  • Management means that Extravaganza will arrange all meetings with the certain suppliers and manage all details that are needed per supplier.

Supplier recommendations including contact details

Décor Styling – All décor vendors (furniture, lighting, décor hire, flowers, lighting, draping, dancefloor,etc)

  • Extravaganza will design décor briefs that are sent to décor companies (flowers, lighting, décor, staging, dancefloor) to get correct and thorough quotations back and it becomes easier for you to compare the quotations side by side
  • The truth is some times your look requires vases from Supplier A, Candle sticks from supplier B, flowers from supplier C, etc but you need someone to bring it all together. Extravaganza does this all for you. Individually sourcing all items to bring the concept design to fruition.
  • Matching and sourcing suppliers to the brief and budget requirements
  • Compare and evaluate all quotations
  • Arrange mockups, comparing and evaluating accordingly
  • Confirm all items
  • Confirm setup and collection logistics

Setup Management

  • Creating/proposing logistics schedule for all suppliers to ensure all suppliers who are interdependent are arranged to arrive at apt times to deliver their services.
  • Ensuring all suppliers receive setup schedule and confirm their times and services/products.
  • Taking into consideration the amount of time each task will take and ensuring that there is enough staff to complete the task on time. For example doing serviette detail, a simple bow takes 30 second each to put on. 30 seconds multiplied by 200 guest napkins, gives us 100 minutes of pure napkin detail if only one person is doing them. Extravaganza will ensure we arrange staff to do takes that take time do that the entire setup is completed on time.
  • Ensuring that all suppliers deliver exactly what service/product that was contracted by the client
  • Ensuring setup for ceremony, cocktail and reception is completed on time
  • Extravaganza is present from start of setup on the day, up until the ceremony starts.

On the day Management

  • Includes a consultation (when taken as a stand alone)
  • Contacts all suppliers as part of communication handover about 3 weeks before the wedding date (when taken as a stand alone)
  • Includes setup management, drafting, communicating and confirming setup schedule
  • Managing all suppliers including   venue, photo, video, hair and makeup, dj and entertainment throughout the day regarding timing schedule and any changes. For example if the ceremony starts an hour late, the kitchen needs to be informed, as does the MC, DJ and photo and video, perhaps we can discuss how we can catch up the schedule or in some instance overtime rates will have to be approved and signed off.
  • Crisis management throughout the day
  • Extravaganza leaves when the dance floor opens